As advanced as office technology has become, it’s interesting how many establishments still use traditional filing systems. The most obvious reason is that these systems have been tried and tested to be effective. They actually work. While some offices are still trying to learn paperless systems, it’s always important to keep all sensitive files and documents safe. There are many types of file cabinet locks and office security systems that businesses can use to protect their company and clients’ private information. We’ve listed the ones that work the best here – regardless of what kind of business you might have.
Types of File Cabinet Locks
1. Electronic Locks
These are non-traditional locks that work best for those who prefer to not deal with keys. Electronic locks use an electromagnetic mechanism to open. Most electronic locks use a numeric keypad into which a numeric code is typed. It’s a simple-enough mechanism to use in any office setting. It’s effective in a sense that only people who know the code can have access to the files inside. Many electronic locks are also used in smaller scale safes. There are also styles of electronic locks that can be coded and re-coded as often as needed.
2. Cam Locks
An example of a mechanical lock, cam locks are also the most common type of cabinet lock there is. It’s a lock and key system, where the turning of a key controls a rotating bar behind the lock. This is called the cam and it latches onto another part in the interior of the cabinet. You can usually find cam locks in double-door style file cabinets. Of course, you’ll need to make sure you have the key in order to operate the lock. It’s an effective way to not only keep files secure in cabinets, but it can also be used in larger cabinets that store office supplies.
3. Pad Locks and Lock Bars
For drawer-style filing cabinets, one of the best ways to secure your files is with the use of a lock bar and a padlock. It’s also more commonly referred to as a side-locking bar mechanism. The bar is installed on the outside of the cabinet drawers and can be closed using a generic padlock. The lock bar eliminates the need to lock every single drawer, especially if this capability does not exist. Even if the drawers have a built-in lock, lock bars offer an extra layer of security.
Types of Office Security
1. Alarm Systems
This is a popular option for many offices and businesses because it provides protection and security even after office hours. Office alarm systems can work just like home security systems. It can detect break-ins and other types of security breaches. Alarm systems can be (and usually are) equipped with cameras and motion detectors for better monitoring. For best results, a security company should monitor office alarm systems in order to be most effective. Otherwise, they’ll just be another form of a passive alarm.
2. Security Guards
Many offices, especially those in larger buildings, employ the use of security guards for added safety and security. This is usually a great idea, especially if a company can afford the added cost. Having security guards on the property will easily deter any criminal activity that might ensue. Security guards can be employed by security companies, or they might be officers of the law. Hiring the police for security will cost more, but they are also highly-trained and therefore more effective.
3. Use Simple Measures
One of the simplest ways to protect an office environment is to simply employ basic security measures. Making sure that office windows and doors are locked is the first step to a safe working environment. Also, make sure that doors and windows are up to code and that they’re in proper working order. It’s important to replace right away anything that might be broken. In addition, doing regular security checks should be part of office procedures and culture. Lastly, all employees should be aware of all office security measures and procedures.